A medium sized high school utilising the My Monitor web application.
The Challenge
- To ensure that the use of the schools ID cards can access
the purchasing of goods and services across the campus.
- To provide a seamless cashfree solution for students,
staff and parents.
- With the school being in the lower third of deciles
amongst NZ schools, Monitor had to work within the school's strict
budgetary requirements as well as a solution for parents who do not
generally have surplus funds.
- To work together with the school's existing suppliers of
internal systems i.e IT providers.
- Improve the printing and photocopy service for students
and staff on campus, making it easier, quicker and more secure to
use.
- To allow Waitakere College to monitor their staff's
stationary and print/copy costs per department.
- The school wanted to track print/copy and stationery
costs of their staff for each department.
The Solution
- Supervisor Net
- 16 MB20 Terminals
- AL4000 autoloader
- My Monitor
The Result
Monitor's cash free solution allowed for Waitakere College to
use their students existing ID cards to pay for various items
across campus. 16 MB20 terminals were installed, with 12 being
connected to the school's MFD's for both student and staff use. The
other 4 MB20 terminals are used in the stationery shop, uniform
shop, administration office and in the school
canteen. Although Waitakere College staff do not have ID cards
of their own, each department has a code that is used to track
items such as stationery and print/copy so the school can monitor
departmental costs.
My Monitor is available to all parents as a means to add value
to their children's account via the internet. Parents using this
application can configure their accounts with various levels of
restriction which in turn gives parents the peace in mind of where
their money is being spent.
For administration staff, the installation of Monitor's solution
has eased a huge burden off their shoulders with less time counting
cash and more time with the day to day running of the school's
administration needs.
The Future
The solution at Waitakere College is always evolving. In the
future, Monitor will be looking to implement a payment solution via
My Monitor that allows parents to pay for school fees (donations)
as well as school trips using the School Management System, MUSAC.
This process will be an automated one to allow the seamless
transition of data from one system to another.
Reporting is huge part of Waitakere College being able to
monitor their costs. Monitor will be creating a report that allows
for analysing of departmental spend which will be ideal for Head of
Departments to control their annual budgets.
Recently all Waitakere College staff members have been issued
with ID cards to use on site including their own logins to My
Monitor where they can add value to the canteen account.
We liked that all the functions of the school could be captured in the Monitor system.
Jeannie McLean